Quick tips to help exhibitors make IWCE 2015 their most successful show of the year

By Stephanie McCall, IWCE Brand Director and Sales Manager

With IWCE 2015 less than six weeks away, here are some tips to common questions asked by exhibitors that we hope will make the show a more enjoyable and productive experience:

Q. How do I update my exhibitor listing?

A. Updating your exhibitor listing is simple. Just log in to the exhibitor portal at this URL. Your password was sent to you both on your confirmation e-mail, as well as on your invoice. If you do not know your password, you can request to have it sent to you or contact Snowden Terrill at Snowden.terrill@penton.com.

Q. What are some important deadlines I should be aware of?

A. The deadline for most show services is Monday, Feb. 23, 2015. Please make sure to check the Exhibitor Services Kit for more detailed information. Ordering past the deadlines is expensive. Ordering onsite is even more expensive. In other words, it pays to plan ahead.

Q. When can I set up my booth and when can I dismantle?

A. Installation dates are Monday, March 16, 2015 8:00 AM to 4:30 PM and Tuesday, March 17, 2015 8:00 AM to 4:30 PM.

Dismantle dates are Thursday, March 19, 2015 from 5:00 PM to 10:00 PM and Friday, March 20, 2015 from 8:00 AM to 12:00 PM.

Q. What are the show hours?

A. Wednesday, March 18, 2015 from 10:00 AM to 5:30 PM and Thursday, March 19, 2015 from 10:00 AM to 5:00 PM. Wednesday evening there is a networking event – Party in the Park from 5:30 PM to 6:30 PM

Q. Where and when should I ship my materials?

A. There are advance-shipping and direct-shipping instructions in the Exhibitor Services Kit. To make it easier, you can create labels online and print them out for shipping use.

Q. What does my exhibitor badge get me into for the week?

A. An exhibitor badge provides entry into short courses on Wednesday, Thursday and Friday; the three Keynote presentations on Wednesday; the General Session on Thursday, and the Town Hall Meetings.

New this year, you may pick up an “Exhibitor College of Technology Pass” at Exhibitor Registration. This pass can be passed among your booth personnel to attend the workshops on Monday, Tuesday and Friday. Give it to Joe to attend a Monday morning workshop, and then pass it to Bob to take a workshop on Monday afternoon. But keep track of it, because we won’t reprint it. If Joe and Bob want to attend workshops at the same time, you can register one of them at a 50% discount through the Registration Dashboard.

Q. Are there shuttle buses from the hotels to the convention center?

A. Shuttle-bus service is provided from most of IWCE’s official hotels. Shuttle-bus schedules can be found at this URL, where you also will find information about the hotels services.